Job Description

(Hybrid opportunity- 3 days in the office and 2 from home.)

The UHS' Payer Strategies Department is hiring an Administrative Coordinator to provide administrative and secretarial support to regional financial officer and national Vice President, Payer Strategies in UHS Acute Care Hospital Division in order to maintain and enhance information management and communication in accordance with corporate office support procedures and practices.

Key Responsibilities include:

• Facilitates communication between Acute Care facilities and Corporate office to access information, share resources and provide support. 
• Requests, collects, and compiles information from Acute Care facility management as requested.
• Generates reports or summaries of information on a prescribed periodic or as requested basis. 
• Serves as an information resource to facility or Corporate personnel as required. 
• May coordinate information requests and collection, required of facility management.

• Establishes updates/approvals and maintains all required records and information files, whether by electronic or manual means, such as expense reports, travel itineraries (as requested) budgets, salary actions, timesheets etc. 

• Types correspondence, reports, etc. 
• Copies materials.  Sorts and distributes mail. 
• Attends and prepares meeting minutes as requested. 
• Provides business guest courtesy functions such as arranging lunch and dinner reservations.

• Coordinates travel and lodging arrangements. 

• Coordinates on-site and off-site meetings as needed, including venue selection, invitation delivery, compiling and distributing meeting materials, facilitating lodging and other needed reservations, special events, audio-visual equipment, catering, and cost tracking.

• Maintains proper levels of required office supplies and ensures maintenance of equipment.  

• Determines the optimum manner with which to organize the office and related administrative systems, processes and records.

• Screens and directs incoming calls to the executives and their teams. 

• Manages calendar and day-to-day meeting planning, including coordination of meeting rooms and necessary audio-visual equipment. 

• Anticipates executive and office needs and escalates important matters as necessary.

Professional certification required with a minimum of 3 years of relevant experience. Associate's degree preferred.

• Demonstrated working knowledge of practices related to general office administration and secretarial functions such as record maintenance, travel, reporting, communication, business etiquette, typing, mail services, office equipment requirements and maintenance, and office supplies.
• Intermediate knowledge of, electronic mail (MS Outlook), word processing (MS Word), databases, presentations (MS PowerPoint), document management (Adobe Acrobat), electronic spreadsheets (MS Excel) and related PC based operating systems such as MS Windows and Office. 
• Ability to perform Internet research using Google or comparable search engines. 
• Experience with traditional office equipment such as telephones, copiers, printers, etc.
• Excellent interpersonal, telephonic and communication (oral and written) skills, organizational management success a necessity. 
• Ability to interact, communicate effectively and build collaborative working relationships with senior management, facility executives and their support teams.
• Maintains confidentiality. Experience as an executive assistant to a senior executive preferred.
• The ability to operate in a fast-paced, cross-functional/matrix and confidential environment, and succeed in coordinating multiple projects/tasks across different departments.

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 300 corporation, annual revenues were $15.8 billion in 2024. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

*UHS is a registered trademark of UHS of Delaware, Inc., the management company for Universal Health Services, Inc. and a wholly owned subsidiary of Universal Health Services, Inc. Universal Health Services, Inc. is a holding company and operates through its subsidiaries including its management company, UHS of Delaware, Inc. All healthcare and management operations are conducted by subsidiaries of Universal Health Services, Inc. To the extent any reference to "UHS or UHS facilities" on this website including any statements, articles or other publications contained herein relates to our healthcare or management operations it is referring to Universal Health Services' subsidiaries including UHS of Delaware. Further, the terms "we," "us," "our" or "the company" in such context similarly refer to the operations of Universal Health Services' subsidiaries including UHS of Delaware. Any employment referenced on this website is not with Universal Health Services, Inc. but solely with one of its subsidiaries including but not limited to UHS of Delaware, Inc.

UHS is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at UHS via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of UHS. No fee will be paid in the event the candidate is hired by UHS as a result of the referral or through other means.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill-set and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best-in-class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: or 1-800-852-3449 .

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