Job Description
Henderson Harbor Group is a premier executive search and consulting firm with deep experience in technology, finance, accounting and tax. The search division recruits highly skilled professionals on a direct hire basis. We service our clients primarily in the tristate area as well nationally through our affiliate networks.
Our client is a NYC Legal Services Company seeking a detail-oriented and experienced Sr. Billing Specialist to join our growing legal team. The Sr. Billing Specialist will be responsible for managing multiple complex billing and client financial analysis tasks, supporting firm-wide accounting initiatives, and contributing to efficient billing operations. Must be experienced in Aderant, Elite or 3E
Hybrid - 2 Days in office (NYC)
Key Responsibilities:
- Manage and execute complex billing and client analysis projects across multiple accounts.
- Review accounts receivable reports and proactively address potential issues.
- Prepare client invoices and internal documentation with all necessary backup to ensure accurate processing.
- Support Client Accounting goals by coordinating timely billing and follow-up on outstanding balances in collaboration with legal assistants and business services staff.
- Respond promptly to inquiries from clients, attorneys, and internal teams with professionalism and accuracy.
- Collaborate with supervisors to manage workflow, solve problems, and suggest process improvements.
- Clearly communicate issues and escalate when appropriate to ensure timely resolution.
- Identify training needs within the team and provide feedback to supervisors for development planning.
- Train, mentor, and support the team as needed.
- Step into a leadership role during the absence of a supervisor or manager.
- Maintain accurate and updated files for assigned partners and clients.
- Exhibit strong written and verbal communication skills to foster effective working relationships.
- Perform other related duties as assigned
Qualifications:
- Bachelor's Degree
- Minimum 5 years of billing experience in a law firm or professional services environment.
- Proficiency in Aderant Expert or similar legal billing software (e.g., Elite, 3E).
- Strong proficiency in Microsoft Excel, including the ability to use formulas, pivot tables, and data analysis tools.
- Ability to work independently in a fast-paced environment.
- Exceptional attention to detail with a focus on accuracy and compliance.
- Strong analytical, organizational. planning and time management skills
- Excellent interpersonal and communication skills, with the ability to work collaboratively with attorneys, staff, and clients.
- Ability to handle sensitive and confidential information with discretion.
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