Job Description

Title: Talent Acquisition Coordinator

Duration: 6 months

Location: North Chicago, Il, 60064

Schedule: 7am-5pm CST

Type: Remote (except for being onsite for meetings, etc.)

Position Summary

As a Coordinator on the Operations and Innovation team, you will focus on TA Compliance for specialized recruitment. This is a high-volume recruiting support role that places a premium on process and attention to detail.

Key Responsibilities

• Supports sponsorship processes for H-1B visa holders reaching cap-out dates by documenting recruitment efforts and submitting findings for government certification.
• Supports recruitment efforts focused on compliance-related hiring, ensuring adherence to FDA, Department of Labor, and government regulations.
• No direct hiring authoritythis role is about compliance and ensuring the recruitment process is conducted authentically.
• Assisting on a large volume of job requisitions across business functions using SmartRecruiters applicant tracking system.
• Posting jobs, reviewing resumes, and supporting the hiring process.
• Heavy resume screening and data entry into internal tracking systems.
• Partner closely with Recruiter to process focused requisitions.
• Facilitates interview scheduling and communication with hiring managers.
• Assess and review all resumes against the job requirements and document process steps.
• Work directly with team manager to provide selected candidates to be reviewed by the hiring manager.
• Provide status updates to Recruiter for weekly meetings.
• Audit responsibilities include reviewing documentation, preparing files for government audits, and ensuring compliance with all legal requirements.

What specific skills and competencies would make a candidate stand out?

• Prior recruitment or sourcing experience, especially in high-volume resume screening roles.
• Ability to review and process job applications efficiently, meet strict deadlines, and maintain attention to detail.
• Experience with SmartRecruiters, strong data entry skills, and familiarity with various job functions (scientists, marketing specialists, statistical programmers, etc.).
• Pharma/Biotech industry experience is ideal.
• Sourcing experience is helpful but not mandatory.

Qualifications

• Recruitment experience, experience in high-volume recruiting or contingent workforce hiring is a plus.
• Associate degree required. Bachelors degree preferred, but not required if the candidate has at least 7 years of contingent workforce or recruiting experience.
• Experience with SmartRecruiters.
• Strong attention to detail and ability to process resumes efficiently.
• Must be highly organized, efficient, and capable of working under strict deadlines.
• Requires fast learners who can adapt quickly in a high-pressure environment.
• Candidates should be detail-oriented, highly organized, and efficient with meeting strict deadlines.

Job Tags

Similar Jobs